Wiley University is a premier liberal arts institution affiliated with the United Methodist Church, with an intentional focus on social good and leadership.

History and Development of Wiley University

Named in honor of Bishop Isaac T. Wiley, Wiley University was founded in 1873 during turbulent times for Blacks. Opening its doors just south of Marshall with two frame buildings and an unwavering determination to succeed, the founders refused to be driven away by racism and Jim Crow laws. In 1880, they moved Wiley University closer to Marshall, settling on 55 acres of wooded land where Wiley University still stands today. Wiley University has effectively become one of the first HBCUs west of the Mississippi River.

From its earliest presidents to Reverend Isaiah B. Scott, who became Wiley University's first Black president in 1893, the institution was built by leaders of extraordinary character. In 1888, the first Wiley University graduate, Mr. H.B. Pemberton, was awarded a Bachelor of Arts degree.

Matthew Winfred Dogan, Sr. (1896–1942) became Wiley University's most prolific and longest-serving president. During his 46-year tenure, Wiley University became a powerhouse of academic and cultural excellence. Celebrated faculty included Dr. James Farmer, Sr., the first Black Texan with a Ph.D., and Melvin Beaunorus Tolson, whose debate team defeated the national champion University of Southern California in 1935. Wiley University gained full SACS accreditation in 1933 as an "A-Class" institution and became a founding member of the Southwestern Athletic Conference (SWAC). Greek-letter organizations were established, including nine chapters of the National Pan-Hellenic Council (NPHC). Wiley University is home to four single-letter chapters (a distinction shared by very few HBCUs) held by Alpha Kappa Alpha Sorority, Inc. (Phi Chapter), Omega Psi Phi Fraternity, Inc. (Theta Chapter), Phi Beta Sigma Fraternity, Inc. (Beta Chapter), and Zeta Phi Beta Sorority, Inc. (Theta Chapter). The full NPHC roster, in order of national founding, includes: Alpha Phi Alpha Fraternity, Inc. (Alpha Sigma Chapter); Alpha Kappa Alpha Sorority, Inc. (Phi Chapter); Kappa Alpha Psi Fraternity, Inc. (Alpha Chi Chapter); Omega Psi Phi Fraternity, Inc. (Theta Chapter); Delta Sigma Theta Sorority, Inc. (Alpha Iota Chapter); Phi Beta Sigma Fraternity, Inc. (Beta Chapter); Zeta Phi Beta Sorority, Inc. (Theta Chapter); Sigma Gamma Rho Sorority, Inc. (Beta Gamma Chapter); and Iota Phi Theta Fraternity, Inc. (Theta Xi Chapter).

Subsequent presidents expanded and strengthened the institution through World War II, the United Negro College Fund charter in 1944, the Alumni Gymnasium, the KBWC radio license, and campus technology initiatives. Dr. Haywood L. Strickland (2000–2018) oversaw major construction and the 2007 release of The Great Debaters, which led to a $1 million gift from Denzel Washington to revive the debate team. Dr. Herman J. Felton, Jr. (2018–present), Wiley University's 17th president, has led a bold era of revitalization. For over 150 years, Wiley University's legacy endures - and its future shines bright.

Anonymous Publications

Anonymous publications are strictly prohibited at Wiley University. Anonymous publications include, but are not limited to, flyers, posters, newsletters, pamphlets, handbills, social media pages, digital posts, websites, blogs, group chats, printed materials, or electronic communications that are created, distributed, posted, or shared without identifying the individual, organization, or group responsible for the content.

Students may not create, post, distribute, or promote anonymous materials on campus, through University platforms, or in connection with University-related activities. Violations of this policy may result in disciplinary action.

Drug and Alcohol Policy

The possession, use, distribution, dispensation, or manufacture of illicit drugs or alcohol is strictly prohibited on all University property and during any University-sponsored activity. Violations may result in reprimand, probation, suspension, expulsion, or referral for legal prosecution. The Unit of Student Health, Counseling, and Wellness offers Alcohol and Other Drug (AOD) Treatment Programs.

Electronic Device Policy

Cell phones and electronic devices must remain off or silenced during classes, labs, libraries, business offices, convocations, and assemblies. Recording of any kind - including audio and video - is prohibited in private meetings, one-on-one conversations, and any setting where individuals have a reasonable expectation of privacy, unless all parties have given explicit consent.

Freedom of Speech and Assembly Policy

Wiley University affirms the right to free expression and peaceful assembly, subject to reasonable time, place, and manner regulations. Refer to the Time, Place, and Manner Policy below for complete guidelines.

Time, Place, and Manner Policy

Expressive activities may occur on campus in designated areas and at approved times. The following is the full Time, Place, and Manner Policy governing gatherings, demonstrations, and physical expressions of viewpoints on campus.

Policy Scope

This policy applies to all individuals and organizations on campus who seek to engage in expressive activities including debate, discussion, demonstration, distribution of materials, speaking, or related conduct intended to convey a message or viewpoint. As a private institution, Wiley University retains the right to grant or withhold permission for such activities. The policy covers all campus property including buildings, outdoor spaces, parking areas, and University operations and events, regardless of day or time. All requests must have a faculty or staff sponsor.

1. Time

Expressive activities may occur during approved daytime and non-classified hours, barring exceptions for safety, security, or University operations. Activities must not unreasonably disrupt scheduled classes, exams, or essential administrative functions. Large-scale events or activities requiring significant resources must coordinate with campus operations and may be subject to public safety approvals, permits, scheduling restrictions, or time-limited windows.

2. Place

Designated public forums and non-forum spaces will be identified based on availability, manner, and size needs. Outside expressive activities must obtain prior approval and designated placement. Placements may include common use spaces and designated zones for gathering, sharing, and speaking. Prohibited locations include indoor spaces not approved for public expression (such as classrooms during class hours without prior approval) and spaces where safety, privacy, or access to critical services would be compromised. Access to indoor facilities - including the library and student center - remains governed by existing facility-use policies; expressive activity in these spaces may be restricted during peak usage or when it would impede operations.

3. Manner

Expression must be peaceful and non-violent. Harassment, threats, intimidation, or physical obstruction of others is prohibited. Noise levels must be kept at a reasonable level appropriate to the location and time. Blocking entrances, exits, or mobility corridors, or interfering with safety equipment, security personnel, or essential services, is prohibited. Distribution of materials may occur provided it does not constitute littering or create safety hazards and complies with privacy and copyright laws. Amplified sound devices require prior approval when exceeding specified decibel levels or duration and may be restricted to designated zones or time windows.

4. Permitting and Notification

Organizations or individuals planning large-scale or amplified activities must submit a complete formal written Expression of Intent (EOI) via the Office of the President and have all permits available prior to the program for review and final approval. The EOI must be submitted at least 14 business days in advance and must include:

• Date, time, and location of the activity
• Expected attendance
• Description of activities and equipment
• Crowd-control plans and accessibility considerations
• Security requirements
• Alignment with Wiley University's mission as an academic enterprise

The University will respond with approval, modification, or denial within 10 business days, with reasons and any conditions provided in writing. In exigent circumstances involving imminent safety concerns, the University may impose restrictions with notice and rationale.

5. Access, Content Neutrality, and Related Protections

In the spirit of academic freedom, regulations are content-neutral and apply regardless of viewpoint. The University does not endorse or oppose any viewpoint expressed; actions are evaluated based on time, place, and manner standards only. Academic freedom and freedom of speech rights are respected to the extent consistent with this policy and safety requirements.

6. Enforcement and Remedies

Violations may result in warnings, removal, or exclusion from campus facilities, and potential administrative or disciplinary actions under campus policy. Law enforcement may intervene in cases of imminent threat, violence, or criminal activity.

7. Accessibility and Non-Discrimination

This policy shall be applied in a non-discriminatory manner and in compliance with the Americans with Disabilities Act (ADA) and other applicable laws. Reasonable accommodations will be considered for individuals with disabilities as required.

Amendments

This policy may be revised by University administration in response to legal requirements, operational needs, or institutional priorities. Updates will be communicated promptly to the University community.

Guest Speakers on Campus

Wiley University reserves the right to approve any speakers being invited on campus.

• Only registered student organizations and the SGA may sponsor guest speakers
• The sponsoring organization must make clear the invitation is from the organization, not Wiley University
• No individual will be permitted to engage in speech intended to incite imminent unlawful action

Hazing Policy

Noise Policy

Wiley University Public Safety enforces acceptable noise levels on campus. Pedestrians carrying high-volume audio equipment will receive citations and equipment may be confiscated until the end of the semester.

Smoking and Tobacco-Free Campus Policy

Wiley University prohibits smoking, vaping, and the use of all tobacco and nicotine products anywhere on University property. Prohibited products include cigarettes, cigars, pipes, smokeless tobacco, e-cigarettes, vaping devices, hookah pipes, and any other nicotine delivery system. This policy applies to all students, faculty, staff, and visitors and extends to University-sponsored events held off campus.

Weapons Policy

Weapons on campus are strictly prohibited. Students found in possession of weapons on campus are subject to immediate exclusion. Weapons are prohibited in vehicles, residence halls, and all campus buildings and facilities.

Academic Affairs

Thirkield Hall

The Division of Academic Affairs coordinates all educational programs across two schools, The School of Education and Arts and Sciences, The School of Business and Social Sciences. It oversees the Units of Graduate Programs and Online Studies, KBWC Radio Station, Thomas W. Cole, Sr. Library, and The Office of the Registrar.

Academic Protocol for Student Concerns

Students may express concerns regarding a grade in a professional manner. All concerns must first be addressed directly with the instructor of record. If the concern is not resolved at that level, it may be brought to the department Chairperson - or the Dean, if the instructor is the Chairperson. If the concern remains unresolved, the student may request an appointment with the Assistant Provost for Academic Administration for Academic Affairs.

Online and Graduate Studies

Online and Graduate Programs

Wiley University offers graduate programs and flexible adult degree completion options for students seeking to advance their education, complete a bachelor's degree, or grow professionally. Graduate programs are designed for students pursuing master's-level study and include the Master of Business Administration, Master of Arts in Criminal Justice, and Master of Science in Higher Education Administration.

The Adult Degree Completion Program is designed for working adults who have prior college credits and are seeking to complete their bachelor's degree in a flexible and supportive learning environment. Program tracks include Organizational Management, Criminal Justice Administration, Interdisciplinary Studies, and Elementary Education.

Students interested in graduate programs or the Adult Degree Completion Program should review admission requirements, application processes, financial aid options, and available support resources through the appropriate University offices.

Library Services

The Thomas W. Cole, Sr. Library offers an extensive collection of print and electronic resources, including a notable African-American history exhibit. A valid University ID is required to borrow materials.

Radio Station

Fred T. Long Student Union, 2nd Floor

KBWC - "Wildcats" 91.1 FM is Wiley University's student-run radio station, recognized as "Black University Radio Station of the Year" in 2004 and 2009.

The Registrar's Office and FERPA Compliance

Wiley University complies fully with the Family Educational Rights and Privacy Act (FERPA) of 1974. FERPA protects students' rights to inspect and review their educational records, request corrections to inaccurate information, and control disclosure of their records to third parties.

FERPA Annual Notification

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights are:

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar written requests that identify the record(s) they wish to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the registrar shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information about the procedures for the hearing will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic, or support position (including law enforcement unit and health services staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave, S.W.
Washington, DC 20202-4605

Transcripts

One official transcript is provided at no cost to graduates. Transcripts will not be issued to any individual with active holds. All financial obligations must be satisfied before transcripts are released. To request an official transcript online, visit the Wiley University Parchment Portal.

Enrollment Management & Strategic Retention

The Division of Enrollment Management and Strategic Retention oversees the process of recruiting, admitting, and retaining students. The Division includes The Office of Admissions, and The Office of Student Success, which work together to guide students from their first point of contact with the University through graduation - advising them on academic and career pathways, connecting them with the resources they need, and providing consistent support at every stage of their Wiley University journey.

Student Success

Fred T. Long Student Union, Lower Level

Every Wiley University student is assigned a student success coach who serves as their primary academic advisor. Coaches help students navigate their academic journey, stay on track toward graduation, and connect with support resources. Coaches are assigned by the Vice President for Enrollment Management & Strategic Retention based on declared major.

Academic Advisement

Fred T. Long Student Union, Lower Level

The Student Success Center provides academic support, advising, and coaching to help every eligible student succeed and persist to graduation. The center works with all students. Students are not assigned advisors at random. Every student is matched with a Student Success Coach based on their declared major, and this assignment applies across all classification levels.

Student Success Coaches help students navigate their academic journey, connect with campus resources, address barriers to success, and stay on track toward graduation. The center promotes meaningful student-faculty interaction, campus involvement, and a structured support environment designed to meet students where they are.

Online, Graduate, and Adult Degree Completion Students

These students receive academic advising and support through the Student Success Center.

Tutoring Services

The Student Success Center offers both in-person tutoring and online tutoring options. In-person sessions are available during regular center hours. Online tutoring is available 24 hours a day, 7 days a week through Tutor.com, which provides on-demand academic support in a wide range of subjects at no additional cost to enrolled students.

Business Office

Willis J. King Administration Building

The Business Office manages the University's financial, accounting, and information systems. It is the central office for tuition payments, fee inquiries, financial aid disbursements, and all financial transactions. Responsibilities include budgeting, purchasing, accounts payable and receivable, payroll, cash management, and financial aid disbursement.

Information Technology Services

McLeod Hall

Upon enrollment, each student receives access to: MyWiley (academic and administrative portal); Canvas (learning management system); Microsoft 365 Email and Apps; and AlertMedia (Wildcat Emergency Notification System). Your University email is the official channel for all communications, students are required to use their Wiley University email.

AlertMedia is a system where students receive real-time notifications regarding weather conditions, campus safety, and emergency updates. Messages will be sent directly to your phone and email. Sign up at the following link: https://wileycollege.alertmedia.com/public/v2?

Acceptable Use

Wiley University's technology resources are provided to support your education. Access is a privilege, not a right. You are responsible for all activity on your account, so keep your password private, never share credentials, and report a suspected compromise to the Helpdesk immediately. Prohibited activities include harassment, copyright infringement, software piracy, accessing accounts that are not yours, and using University resources for commercial purposes.

Network Connectivity

Connect personal devices to the WCGoForth wireless network using your University credentials. Personal wireless routers, access points, range extenders, and network switches are prohibited in residence halls or anywhere on campus, as they interfere with the campus WLAN and create security risks. Personal cellular hotspots used only for your own devices are allowed.

Email and Communication

Your @wileyc.edu account is the University's official means of contact. Treat email as a formal record. Do not use it to send confidential information, chain mail, spam, or harassing messages. Violations may result in loss of computing privileges, or suspension.

Getting Help

Contact the ITS Helpdesk for account issues, connectivity problems or general technology questions.

Campus Public Safety

McLeod Hall

Wiley University Campus Public Safety is responsible for maintaining a safe and secure campus environment for all students, faculty, staff, and visitors. The department provides 24-hour patrol, emergency response, motorist assistance, late-night walking escorts, and incident reporting. Students are encouraged to report any suspicious activity, emergencies, or safety concerns to Campus Public Safety immediately.

Athletics

The Alumni Gymnasium

Wiley University Athletics supports the overall mission of the University by promoting excellence, discipline, leadership, teamwork, school pride, and student success through competitive athletic programs. Student-athletes are expected to represent Wiley University with integrity both in competition and in the classroom, while demonstrating respect for teammates, coaches, opponents, officials, and the campus community.

Wiley University competes at the NAIA level and is a proud member of the HBCU Athletic Conference (HBCUAC), joining fellow historically Black colleges and universities in a shared commitment to competitive excellence, academic achievement, and cultural legacy. This affiliation connects Wiley's student-athletes to a broader tradition of HBCU athletics while providing a pathway to national competition through the NAIA.

Wiley University offers a variety of athletic opportunities for students to compete, grow, and contribute to the spirit and tradition of the University.

Men's Sports: Soccer, Baseball, Cross Country, Basketball, and Track and Field.
Women's Sports: Soccer, Volleyball, Cross Country, Basketball, Flag Football, Track and Field, and Softball.
Co-Ed Sports: E-Sports, Golf, and Bass Fishing.

Students interested in participating in athletics should contact the Unit of Athletics for more information. All student-athletes must meet applicable University, conference, and athletic eligibility standards.

Purpose

The Division of Institutional Advancement supports Wiley University by building relationships with alumni, donors, community partners, and friends of the University. The division serves as a resource for information-sharing, fundraising, donor engagement, and support for initiatives that strengthen the student experience, academic programs, scholarships, campus improvements, and the long-term future of Wiley University.

Fundraising Practices

All fundraising, solicitation, donation, sponsorship, or pledge-related activities conducted in the name of Wiley University must be coordinated through the Division of Institutional Advancement. Student organizations, departments, and campus groups seeking to raise funds, request donations, solicit sponsorships, or accept gifts on behalf of the University must receive approval prior to beginning any fundraising activity.

Fundraising efforts should align with the mission, values, and priorities of Wiley University and must follow all applicable University procedures. Students and organizations may not independently solicit businesses, alumni, donors, or community partners using the Wiley University name without proper authorization. Approved fundraising activities must be conducted professionally, ethically, and in a manner that reflects positively on the University.

Purpose

The Office of Institutional Research (IR) provides unbiased research, analysis, and reporting that employs a holistic understanding of complex institutional business processes to promote data-informed decision-making of internal and external entities.

Institutional Research, Planning, and Assessment

The Institutional Research Office oversees University-wide accreditation (SACSCOC), assessment, and institutional research and provides support for the Wiley University strategic planning process.

Institutional Effectiveness staff have expertise in a variety of areas and are available as a resource to the University community on topics such as:

• Higher education trends and issues
• Survey development
• Data collection and data analysis (qualitative and quantitative)
• Conducting research to address emerging issues and to provide strategic information to assess and strengthen institutional performance

Class attendance is a vital component of student success and an essential obligation. Students are required to attend all scheduled class meetings and must arrive on time. Attendance must be officially recorded at Census, Midterm, and Finals.

No Class Cancellation Policy

Wiley University has instituted a No Class Cancellation Policy to support academic continuity and student success. Students should expect classes to meet as scheduled.

If a professor is unavailable, the class may be facilitated by an approved designee assigned through the Office of the Provost. Students are expected to attend class and participate as directed unless they receive official notice from the University that class will not meet.

Failure to attend a scheduled class session may be counted as an absence in accordance with the University's attendance policy.

How to Obtain an Excused Absence

Absences may be officially excused through documentation submitted to the course instructor. Acceptable forms of documentation include:

• University Nurse Documentation (Required for Illness) - Students who are ill must visit the Wiley University Health Services Nurse in Jackson Hall to receive an official class excuse. A personal physician's note alone is not sufficient. The nurse's documentation is the only accepted excuse for illness-related absences.
• Physician's Note - A signed note from a licensed medical provider indicating the student required medical care or was unable to attend on the date(s) in question
• Athletic Travel - Official travel documentation from the Athletics Department for student-athletes representing Wiley University in sanctioned competition
• Official University-Sponsored Travel - Documentation from the supervising faculty or staff member confirming the student was participating in an approved University activity
• Bereavement - Documentation such as an obituary, funeral program, or death certificate for an immediate family member
• Legal Obligations - Court summons or jury duty documentation requiring a student's presence on a specific date
• Military Duty - Official orders requiring a student's absence for military service or training

Students are responsible for notifying their instructor as soon as possible, ideally before the absence when circumstances allow. Documentation must be submitted within five (5) business days of returning to class. Excused absences do not waive the student's responsibility to complete all missed coursework.

Students who fail to attend or pay by the Census Date will be dropped from the course. Absences do not relieve students of their academic responsibilities.

Learning Management System (LMS)

A Learning Management System (LMS) is the University's online learning platform where students access course materials, submit assignments, take quizzes and exams, participate in discussions, view grades, and communicate with instructors. The LMS serves as the central hub for learning and course-related activities, whether courses are offered online, hybrid, or face-to-face.

Students are expected to check the LMS regularly for course announcements, assignments, deadlines, and important updates from instructors. Maintaining active engagement in the LMS helps students stay informed, meet academic expectations, and successfully progress toward course completion.

The University's LMS is an essential academic tool and should be accessed consistently throughout each term. Students are responsible for ensuring they can log in, navigate course content, and seek assistance promptly if technical issues arise.

Course Modalities

Below you will find a link to the WU Course Modality Definition Document, which provides definitions of the University's course modalities so that students can understand the modality in which their course is being taught.

WU Course Modality Definition Document

Chapel (GEEP)

Wiley University holds General Education Enrichment Program (GEEP), also referred to as Chapel, every Tuesday at 11:00 a.m. in the Julius S. Scott, Sr. Chapel. Attendance is mandatory for all enrolled students, faculty, and staff. Professional attire is required. More than three unexcused absences results in a failing grade for the course. Students who are registered for the course, GEEP, are subject to the university absence policy. Students are required to check in/out as part of the required experience.

Dress Code Policy

Students are expected to dress appropriately at all times, reflecting professionalism and career readiness. Faculty and Staff may deny admission to any University space for inappropriate attire. Wiley University experience is preparation for leading, service, and working in high impact spaces and places. In order to ensure your readiness, Wiley University serves as the lab for your practices. Non-professional attire is prohibited at University sponsored events, class, formal University gathers, and dining hall.

General Minimums

• Shirts with pants or skirt (or equivalent) plus shoes
• Undergarments must not be visible for men or women
• Headwear must allow the face to remain visible

Prohibited Attire

• Micro-mini skirts or shorts that do not cover the mid-thigh
• Halter tops, midriff shirts, or strapless garments at formal events
• T-shirts with profane, obscene, drug, or alcohol-related messages
• Sagging pants, ripped or torn jeans exposing skin or undergarments
• Pajamas, hair rollers, and bedroom slippers outside residence halls

Expected Attire by Setting

• General Campus & Classroom: Students must meet the General Minimus outlined above. Dress should reflect standard of professional and business casual.
• Convocation: Students are required to wear black bottoms with white tops, or fully black-and-white outfits. All convocation attire must be business professional. Clothing should be clean, well-fitted, and free of graphics or logos inconsistent with the formality of the occasion.
• Chapel (GEEP): Business professional attire is required. Students should dress as they would for a formal professional engagement - this is a high-visibility, University-wide event and an opportunity to represent Wiley University with distinction.
• Dining Hall: Students are required to meet general minimums.
• Athletic Events: Students are required to reflect the general minimus.

In every setting, students are expected to put their best foot forward as ambassadors of Wiley University. When in doubt, dress up.

Scholastic Dishonesty

Along with the use of uncredited ideas and content created by other persons, the use of uncredited AI-generated content is considered plagiarism and is subject to the same disciplinary standards as any other form of academic dishonesty.

In instances where a student has clearly been identified as having committed an act of scholastic dishonesty, an instructor must take appropriate disciplinary action initially, including awarding the penalty grade of "F" on the assignment, exam, or course, subject to review and endorsement by the Academic Dean. Faculty must assign a penalty grade and report the violation in writing to the Office of the Dean of Academic Student Services.

No student may be dismissed from a course, program of study, or the University without due process as outlined by the Student Code of Conduct. Student appeals related to Wiley University academic policies must be submitted to the Vice President for Academic Affairs, who will refer the appeal to the appropriate University committee.

Academic Grievance and Disputed Grade Policy

Guiding Philosophy

Wiley University is committed to maintaining a fair, transparent, and educationally sound academic environment for all students. It is inevitable that students will sometimes disagree with faculty decisions regarding grades, instructional techniques, advising, course content, or classroom experiences. This policy provides students with a clear and structured process for raising and resolving academic grievances in a timely and equitable manner.

All parties involved in a grievance - students, faculty, and administrators - are expected to engage in this process with professionalism, good faith, and a shared commitment to academic integrity and student success.

How to Initiate a Grievance

All grievances should be submitted in writing wherever possible to ensure accurate documentation. Grievances follow a structured escalation path beginning with the faculty member directly involved, then the Department Chairperson, then the Dean of Academic Student Services, and finally the Provost if unresolved. All parties are protected from retaliation at every stage.

Key Deadlines

Escalation Path

For grade disputes, course requirements, and classroom atmosphere grievances: Faculty Member - then - Department Chairperson - then - Dean, Academic Student Services - then - Assistant Provost of Academic Services - then - Provost (final). For advising grievances: Dean, Academic Student Services - then - Provost. A decision made at the Provost level is final and cannot be appealed further within the institution.

University Withdrawal Policy

Withdrawing from Wiley University means dropping all enrolled courses for the semester. Students may withdraw voluntarily or may be administratively withdrawn by the University.

Students should be aware that withdrawing from the University may have significant financial implications. Students who withdraw between the first and twelfth class day will receive a 10% tuition refund and will remain responsible for 90% of tuition charges. In addition, students will remain responsible for 80% of room and board charges, if applicable.

Students considering withdrawal are strongly encouraged to consult with the Office of Financial Aid and the Business Office to understand the financial impact of their decision before completing the withdrawal process.

Voluntary Withdrawal

Students who wish to withdraw must first meet with their Student Success Advisor and complete the official Student Withdrawal Form, available through the Student Success Center. A grade of "W" will be recorded if the student withdraws before the academic penalty date, or if the student is passing at the time of withdrawal after the penalty date. The withdrawal becomes official only after the form is received and processed by the Registrar's Office.

Involuntary Withdrawal

Students may be administratively withdrawn when circumstances require University action in the interest of the student's well-being or the safety of the campus community. Involuntary withdrawal may be recommended by the University Counselor or the University Nurse, and imposed by the Vice President of Student Development or the President of the University. A written and signed statement will be sent to the Registrar's Office, and all courses for the term will be dropped. Removal lasts a minimum of one year. Return will only be considered with recommended and appropriate treatment and required documentation submitted to the Office of the Dean of Students.

Withdrawal Due to Extenuating Circumstances (WE)

Wiley University recognizes that unforeseen events may severely impact a student's ability to complete a semester. The WE process provides fair and compassionate options. Eligible grounds include medical or mental health conditions, compassionate grounds (death of immediate family), and other overwhelming personal difficulties with supporting documentation. Applications must be submitted to the Office of Student Health, Counseling and Wellness; the Office of the Dean of Students; the Office of the Provost; and the Registrar's Office.

The following documentation requirements and procedural guidelines apply to all Withdrawal Due to Extenuating Circumstances (WE) applications. Students are encouraged to review this section carefully before submitting a WE request.

Compassionate Grounds Documentation

Students requesting a WE on compassionate grounds - such as the death of a loved one - must submit supporting evidence. Acceptable documentation includes:

• An obituary
• A death certificate
• A prayer card

Proof of relationship to the deceased may be required.

Personal Letter

Students must submit a clear and concise personal letter along with their WE application. The letter must:

• Be typed, double-spaced (no longer than two pages) or single-spaced (no longer than one page)
• Clearly explain the reason for requesting a withdrawal
• Directly reference and connect to the submitted supporting documents
• Include a chronological list of relevant events, when applicable

Supplementary Documentation

Additional supporting documents may include:

• Police Reports: For motor vehicle accidents or crimes resulting in victim services
• Employment Letters: Must be on official company letterhead
• International Medical Documentation: For illnesses abroad, official hospital or medical reports must be provided
• Compassionate Withdrawals: Must include an obituary, prayer card, or death certificate

VI. Procedures

A. Pre-Application Consultation

Students considering a WE application should consult with an academic advisor at the Student Success Center (located in the Fred T. Long Student Union, Lower Level) or their department advisor for guidance on the rules, regulations, and deadline dates regarding withdrawals.

B. Application Submission

A completed WE packet must be submitted to the following offices, in this order:

• Office of Student Health, Counseling and Wellness
• Office of the Dean of Students
• Office of the Provost
• Registrar's Office

Each WE packet must include:

• Completed WE Application Form
• Personal letter explaining the extenuating circumstances
• Printed copies of all supporting documents

C. Faculty Consultation

Faculty members may be consulted to verify academic challenges outlined in the application. Students are responsible for providing a clear, well-documented explanation.

D. Timeline for Review

• Most WE applications are adjudicated within one week of receiving all supporting documents
• Delays in submitting documentation may result in denial or return of the application without processing
• Applications referred to Faculty Committees will require additional processing time
• Upon approval, the Registrar will update the student record with the "WE" notation and notify the student via email
• Students are responsible for monitoring their academic record on Wiley University JICS

E. Retroactive Requests

• Requests submitted after the semester deadline (last day of class) are considered retroactive
• Retroactive WE requests follow the same procedures as in-semester requests
• Requests for terms more than five years prior to the date of application will not be considered

F. Ongoing Treatment Requirement

Students receiving a WE for mental health or medical reasons must:

• Undergo ongoing and appropriate psychological treatment for a minimum of six weeks, unless otherwise approved by the Associate Vice President of Student Health, Counseling, and Wellness
• Provide proof of treatment before being eligible for re-entry

G. Re-entry Following WE

All students seeking to re-enter Wiley University after a WE must:

• Submit a personal re-entry letter outlining their readiness to return
• Have the letter reviewed by the Registrar's Office in consultation with the Office of the Provost

Automobiles and Parking

All student-operated vehicles must be registered with Wiley University Public Safety, display a valid parking decal, and have proof of insurance on file. Vehicles in fire zones are subject to immediate towing. Violations must be paid at the Cashier's Office within seven (7) business days.

Children on Campus

Unaccompanied children are not permitted in any University facility at any time. Children are not allowed in classrooms, labs, or residence halls. The University reserves the right to ask individuals to leave if children disrupt the learning environment.

Identification Cards

All students are issued a University ID card free of charge upon initial enrollment. Students must carry and display it at all times. Replacement fee: $35.00.

Student University IDs provide the following:

• Meal Card - cannot enter the cafeteria without it for meals
• Building Entry - Access to residence halls and classrooms

Litter-Free Campus Policy

Littering is strictly prohibited. Students found intentionally discarding litter may be subject to disciplinary action and a fine not exceeding $100.00.

Non-Discrimination Policy

Wiley University does not discriminate on the basis of race, color, national origin, religion, gender identity, age, disability, or sexual orientation. Contact the Office of Human Resources in McLeod Hall or call (903) 927-3345 to file a complaint.

Off-Campus Conduct

Wiley University students are governed by a code of conduct that requires students to adhere to behavioral expectations on campus and off. Through the Wildcat Code, Wiley University students are required to adhere to University behavioral policies whether they are on campus or off. Expectations do not end at the edge of campus. The University reserves the right to take disciplinary action for misconduct during university sponsored trips, internships, athletic events, off campus parties/gatherings, and for any off-campus behavior that negatively reflects on the University's reputation.

Probation Policy

A student placed on academic or disciplinary probation may not represent Wiley University in any official capacity, including athletics, student organization membership or leadership, or travel with University groups. These restrictions remain in effect until the probationary period is successfully completed.

Quiet Hours and Visitation

Quiet Hours: 10:00 a.m. to 10:00 p.m. daily. Any noise audible from hallways or adjacent parking lots is excessive and a violation of University policy. Failure to adhere may result in formal disciplinary action and possible removal from University housing.

Visitation Policy

• Thursday through Sunday: 10:00 a.m. to 12:00 a.m.

Student Accounts Policy

Students must keep their accounts in good standing with the Business Office at all times. No academic records will be released until all financial obligations have been satisfied. Students with outstanding balances may be denied access to class registration, campus facilities, final examinations, and transcripts. All payments must be made by published deadlines. Contact the Business Office for guidance or payment plan options.

Dining Hall Policy

All residential students are required to purchase a meal plan. Dishes, trays, and utensils must not be removed from the dining area. Fine: $100.00.

Students are required to use their ID cards for entry into the dining hall. Failure to comply will result in non-entry to the dining hall and meals.

Student Intellectual Property

In general, a student retains ownership of original work created during instruction. However, work created during University employment or University-funded projects - using University time, resources, or intellectual property - is the property of Wiley University.

Student Searches

The University reserves the right to conduct searches of student personal possessions in the residence halls and vehicles for cause, including immediate threats involving health or safety. Searches may be conducted by campus personnel, including residence life staff, Public Safety officers, or Student Development staff. Law enforcement may be involved depending on the level of threat or the nature of any contraband involved. University-owned property may be searched at any time by authorized personnel.

Student Travel

To be eligible for University travel, students must maintain a minimum cumulative GPA of 2.5, have no active disciplinary sanctions, and be cleared by both the Business Office and the Registrar's Office.

Students engaging in non-athletic University travel must register with the Office of Student Engagement and Leadership, along with their advisor, at least seven (7) business days prior to travel. The Office of Student Engagement and Leadership will review and approve travel requests based on clearance from the Office of Student Conduct, the Business Office, and the Registrar's Office.

Students, faculty, and staff should refrain from using personal vehicles for University business. When one chooses to use a personal vehicle, the driver assumes full personal responsibility and liability for any incidents, damages, or injuries that may occur.

Download Form C: Student Travel Agreement (Fillable PDF)

Wiley University is committed to fostering an inclusive and equitable environment where all employees, students, and participants in University-sponsored programs and activities are treated with dignity and respect. The University strictly prohibits discrimination based on race, color, sex, religion, national origin, age, disability, sexual orientation, gender identity, veteran status, pregnancy, childbirth, or genetic information.

In compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972, Wiley University does not discriminate on the basis of sex or any other protected category in its educational programs, activities, admissions, or employment practices.

The Core Principle of Wiley University's Policy is Consent

The central determining factor in almost all forms of sexual misconduct is a lack of consent. To be valid, consent must be:

• Clear: Unmistakable, affirmative, and unambiguous
• Knowing: Made with full awareness of the circumstances
• Voluntary: Freely given without force, threats, intimidation, or coercion
• Active: Silence, passivity, or lack of resistance does not equal consent

What Is Covered by This Policy

Title IX prohibits sex-based discrimination in any federally funded program or activity. This policy covers Wiley University's procedures for reviewing and responding to complaints of sexual misconduct and other forms of sex-based discrimination involving students, faculty, staff, and other participants in the University's educational programs and activities.

Prohibited Conduct

Sexual Misconduct (Code of Conduct 1.7): Any act, decision, or practice that treats an individual less favorably, excludes, or denies benefits on the basis of sex, or gender. This includes inequitable treatment in academic standing, employment, program participation, or any other university-administered activity. Sexual misconduct encompasses decisions or policies that have a disproportionately adverse effect on individuals.

Sexual Misconduct (Code of Conduct 1.22): Unwelcome conduct of a sexual nature, including but not limited to unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, graphic, or physical conduct of a sexual nature when:

• Quid Pro Quo: Submission to such conduct is made, either explicitly or implicitly, a term or condition of an individual's employment, academic standing, or participation in a university program or activity; or
• Hostile Environment: The conduct is sufficiently severe, pervasive, and objectively offensive that it denies a person equal access to the university's education programs or activities.

Sexual Assault (Code of Conduct 1.20): Any sexual act directed against another person, without the consent of the victim, including instances where the victim is incapable of giving consent.

Dating Violence (Code of Conduct 1.35): Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim.

Intimate Partner Violence (Code of Conduct 1.36): Violence committed by a current or former spouse or intimate partner, a person with whom the victim shares a child, a person cohabitating with the victim as a spouse or intimate partner, or a person similarly situated under domestic or family violence law.

Stalking (Code of Conduct 1.37): Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for their safety or the safety of others, or suffer substantial emotional distress.

Sexual Exploitation (Code of Conduct 1.21): Taking non-consensual or abusive sexual advantage of another person for one's own benefit or the benefit of anyone other than the person being exploited, when such conduct does not otherwise constitute another form of sexual misconduct. Examples include, but are not limited to:

• Non-consensual video or audio-recording of sexual activity
• Non-consensual distribution of sexual images or video
• Voyeurism
• Exposing one's genitals in non-consensual circumstances
• Knowingly transmitting a sexually transmitted infection (STI) without disclosure to a partner

Retaliation (Code of Conduct 1.24): Any adverse action taken against a person because they reported an incident, participated in an investigation, or opposed practices prohibited by this policy. Retaliation is strictly prohibited and constitutes a separate violation of this policy, regardless of the outcome of the underlying complaint.

This list is meant as a summary, and may not be comprehensive.

Who Is Subject to This Policy

This policy applies to all students, faculty, staff, and other individuals - including visitors, guests, and applicants - who are participating in or attempting to participate in University-sponsored or University-controlled programs and activities. Any member of the University community has the right to report or file a complaint regarding sexual misconduct or sexual misconduct under this policy.

Where This Policy Applies

This policy applies to incidents of sexual misconduct and sexual misconduct that occur on campus or off campus within the United States as part of a University-sponsored program or activity. Incidents occurring off campus outside the scope of a University program may still be addressed through other University policies. If a student is accused of misconduct, the matter may be reviewed under the Student Code of Conduct; if a staff member is accused, it may be handled under the Employee Handbook.

How to Report

Any individual may report sexual misconduct or sexual misconduct using any of the following methods: in person; by mail; by telephone; or by email. Reports can also be filed at any time using the online reporting system: Wildcat ReportIT. There is no time limit for filing a report, though the University's ability to respond may be impacted if significant time has passed since the incident.

Reports may be made to:

• The Title IX Coordinator or Deputy Title IX Coordinator
• Wiley University Public Safety for on-campus conduct
• The appropriate police agency with jurisdiction for off-campus conduct
• The U.S. Department of Education Office for Civil Rights

Title IX Grievance Process and Full Policy

The following is the summary of Wiley University's Title IX Sexual Misconduct Policy, including all definitions, the complete grievance process, investigation procedures, hearing procedures, and appeal rights. This policy governs all formal complaints of sexual misconduct at Wiley University.

Definitions

Grievance Process Overview

The resolution process includes the following steps: (1) Submission of a Report; (2) Preliminary Review including assessment of options, emergency removal consideration, and informal resolution; (3) Investigation Process; (4) Review and Response Period; (5) Hearing Process; (6) Outcome and Sanctions; (7) Appeals.

Submission of a Report

Any individual with knowledge of any forms of sexual misconduct is encouraged to report. Certain University officials are required to report any known cases of sexual misconduct. There is no time limit for reporting, though delayed reporting may affect the University's ability to investigate. Reports of sexual misconduct must be submitted as a formal complaint - a statement from the Complainant outlining the alleged facts and requesting either a formal investigation or informal resolution.

If multiple reports are filed against a single respondent, or if additional reports arise from the same incident, the Title IX Coordinator will determine the best course of action. Investigations and hearings may proceed separately or be consolidated depending on circumstances.

Preliminary Review

After a report is submitted, the Title IX Coordinator or designee will meet with the complainant to review available resources and resolution options. During this review, the complainant may share details, express concerns, and request support measures even if they choose not to pursue a formal investigation.

A formal complaint must be dismissed if the allegations: (1) would not constitute sexual misconduct or sexual misconduct even if proven; (2) did not occur within Wiley University's education programs or activities; or (3) did not occur against a person in the United States. Dismissal of a Title IX complaint does not prevent the University from addressing the conduct under other applicable policies.

If a complainant withdraws their formal complaint in writing, the Title IX Coordinator will notify both parties. Withdrawal results in case dismissal unless the complainant requests informal resolution.

Emergency Removal and Administrative Leave

Wiley University may remove a respondent from educational programs or activities on an emergency basis if an individualized safety and risk analysis determines that an immediate threat to the physical health or safety of any individual exists. For student respondents, this is considered an Interim Safety Removal. For faculty or staff respondents, this is considered Administrative Leave. The University will provide the respondent with notice and an opportunity to challenge the decision immediately following removal.

Informal Resolution Process

When both parties voluntarily agree, an informal resolution process may be used instead of a full investigation and adjudication. A formal complaint must first be submitted. Complaints involving both a student and an employee are not eligible for informal resolution. The process only proceeds if both parties provide voluntary, written consent. Either party may withdraw from the informal resolution process at any time before an agreement is reached. If both parties reach a mutually agreed-upon resolution, the matter is considered resolved and closed with no option to reopen the same complaint formally.

Investigation Procedures

After a formal complaint is accepted, the Title IX Coordinator or designee will schedule separate intake meetings with the involved parties within seven (7) calendar days. The investigator will meet separately with the complainant, respondent, and identified witnesses; review all relevant documents, media, and physical evidence; and compile an investigative report. Participation is voluntary by complainant.

The University aims to complete the grievance process within three months from the filing of a formal complaint. Extensions may be granted for good cause, including the unavailability of a party or ongoing law enforcement investigations.

Evidence Standards: Past sexual history or character of any party will not be considered relevant unless deemed so by the investigator or Title IX Coordinator. Medical and mental health records will not be accessed or used without voluntary written consent. Previous conduct violations are generally not relevant unless substantially similar to the current allegation or part of a pattern of conduct.

Review and Response Period

After the investigator creates a draft report, both parties and their advisors will receive an electronic copy for review within ten (10) calendar days. Parties may submit a written response addressing perceived factual errors or omissions. The draft report cannot be downloaded, copied, or shared outside the investigative process. No new evidence or witness names may be added during this phase.

Hearing Process

Hearing Panel Composition: The panel typically includes a faculty or staff member as the Decision Maker Chair and two additional trained panelists. The Title IX Coordinator will ensure no panelist has any personal conflicts or bias. Either party may notify the Title IX Coordinator in writing within 24 hours if they have concerns about potential bias.

Pre-Hearing Steps: A pre-hearing intake meeting will be held with both parties to review the hearing process and expectations. Parties may submit written questions to the Title IX Coordinator prior to the hearing. Parties will have at least 10 days to review the final investigative report before the hearing.

During the Hearing: The complainant's case is presented, followed by the respondent. All questions must be presented to the Decision Maker Chair for a relevance determination before being posed to the other party or witness. Hearings are audio recorded. Participants are placed in separate waiting areas.

Outcome: The Decision Maker Chair and panelists deliberate in private to determine responsibility based on a preponderance of the evidence. If the respondent is found responsible, the panel will decide on appropriate sanctions. Findings and decisions are communicated to the parties in writing.

Sanctions: The University may impose sanctions such as educational requirements, probation, suspension, expulsion, or termination. The panel will consider any prior misconduct when determining sanctions. The primary goals are to prevent recurrence, remedy the effects of the violation, and restore equal access to education.

Appeals

Either party may appeal a decision based on: (1) a procedural error that affected the outcome; (2) new evidence that was unavailable at the time of the determination; or (3) a conflict of interest or bias by the Title IX Coordinator, investigator, or decision-maker. Appeals must be submitted in writing to the Title IX Coordinator within five (5) calendar days of receiving the outcome letter. The other party will be notified and given five (5) calendar days to submit a written response. Each party is allowed one appeal. The Deputy Title IX Coordinator will provide a final decision in writing within ten (10) calendar days of receiving the appeal materials. The decision is final once the appeal is concluded.

Contact Information

Confidentiality

Wiley University will make every effort to respect confidentiality requests, provided that doing so does not compromise the safety of the complainant, respondent, or the broader University community. If confidentiality is granted, the University may still implement supportive measures to reduce harm and prevent recurrence. If confidentiality cannot be maintained, information will only be shared with those responsible for handling the University's response.

Amnesty for Reporting

Students who disclose drug or alcohol violations in connection with a sexual misconduct report will not face disciplinary action for those violations if they come forward in good faith. Wiley University prioritizes student safety over conduct consequences in these circumstances.

Supportive Measures

Wiley University provides supportive measures to ensure equal access to educational programs and activities while prioritizing the safety and well-being of all parties. Supportive measures may include:

• Counseling services and mental health support
• Extensions of deadlines or academic accommodations
• Adjustments to class schedules or work assignments
• Campus escort services
• Mutual no-contact directives between parties
• Changes in housing assignments
• Temporary leaves of absence or removal from campus
• Increased security monitoring in certain campus areas

No Conduct Directives and Protective Orders

A University-issued No Conduct Directive prohibits parties from engaging in any direct or indirect communication. These orders are enforceable through University conduct policies. A court-issued protective order is a legally enforceable court order obtained through the judicial system, enforced by law enforcement, and violations may result in criminal charges. To request a University No Conduct Directive, contact the Title IX Coordinator. For court-issued protective orders, contact local law enforcement.

Rights of Complainants and Respondents

All individuals involved in a Title IX proceeding at Wiley University have the following rights:

• The right to notify law enforcement and receive assistance from campus officials in doing so
• Access to supportive measures without requirement of a formal investigation
• The right to have one advisor or advocate of choice present during all investigative meetings and hearings
• Ten (10) calendar days to review and respond to investigative reports and appeal documents
• The right to receive written notification of the outcome, sanctions, and rationale for the decision
• The right to appeal a decision based on procedural error, new evidence, or conflict of interest

False Reporting

Wiley University will not tolerate the intentional false reporting of incidents. Knowingly providing false information constitutes a violation of the Student Code of Conduct for students and a violation of professional conduct standards for faculty and staff, and may also be subject to legal consequences.

Resolution Process - Summary

The full Title IX grievance and resolution process - including submission of formal complaints, preliminary review, investigation procedures, hearing process, sanctions, and appeals - is detailed above under How to Report. The standard of proof used in all University proceedings is preponderance of the evidence (more likely than not). This is distinct from and independent of any criminal proceeding.

Additional Resources

Wiley University is committed to fostering a campus environment that promotes the safety, well-being, respect, and personal development of all community members. The University expectations for conduct provide students with clear notice of prohibited behaviors and the processes for addressing misconduct. All students are expected to govern themselves in a manner that upholds the values of Wiley University.

Core Community Values

Wiley

Inspires

Definitions

Student Conduct Hearing Process

Student Conduct Hearings may be conducted in person or virtually via Zoom or another approved platform. A hearing requires a minimum of two (2) members to proceed. If the required minimum is not met, the hearing will be rescheduled. All interim sanctions remain in place. All individuals attending must refrain from disruptive conduct and obey all directives from the presiding chairperson.

Student Rights in the Conduct Process

• Written notification at least three (3) business days before the hearing
• The opportunity to review evidence (by request)
• The right to have a support person present (who may advise but may not speak)
• The opportunity to present witnesses and hear all evidence
• Written statement of outcome within five (5) business days of the conference's completion

Options for Resolution

Administrative Hearing Waiver: The student accepts responsibility, waives the right to a formal hearing, and accepts the sanctions determined by the Office of the Dean of Students. The decision is final and binding.

University Student Conduct Hearing: A formal hearing before the University Student Conduct Hearing Committee. Requests must be submitted in writing at least 24 hours before the scheduled administrative hearing.

Appeals

Students may appeal on these grounds: the evidence did not warrant a finding of responsibility; the sanction was excessively severe; due process procedures were not followed; or new information has become available.

• Step 1: Submit a formal letter to the Vice President for Student Development within two (2) business days. Decision within five (5) business days after any meeting.
• Step 2: If dissatisfied, submit to the Office of the President within two (2) business days. Decision within five (5) business days.

The appeals process is not a new hearing. Students bear the burden of establishing the merit of their appeal.

Disciplinary Sanctions

Parental Notification

Disciplinary information will not be shared with parents or guardians without the student's written consent, in accordance with FERPA. For detailed information regarding FERPA and parent communication around student conduct refer to Form A.

Mission

Residence Life and Housing fosters safe, inclusive, and engaging living-learning communities that support academic success, personal development, and student retention.

Vision

To create residential communities where students thrive academically, socially, and personally.

Core Values

• Integrity
• Respect
• Responsibility
• Community
• Service
• Excellence

Scope and Applicability

These policies apply to all residential students, guests of residential students, common areas within residence halls, and adjacent outdoor areas. Students are responsible for their own conduct and the conduct of their guests. Residence Life and Housing reserves the right to amend these policies at any time to protect the health, safety, and welfare of the University community.

Residency Requirement and Eligibility

Only full-time students under the age of 27, seeking baccalaureate degrees are eligible to reside in Wiley University on-campus housing. Resident students must maintain a minimum of twelve (12) semester credit hours during each fall and spring semester. All first-year undergraduate students are required to live in University on-campus housing unless their permanent residence is located within a 50-mile radius of Wiley University.

To remain eligible for campus housing, students must be admitted and enrolled as a Wiley University student; be pursuing a baccalaureate degree; maintain full-time enrollment; remain in good disciplinary standing; meet all financial obligations to the University; and comply with all Residence Life and Housing policies. Housing eligibility may be denied, suspended, or revoked at any time if a student fails to satisfy these requirements.

Residence Life and Housing monitors student enrollment throughout the academic year. Students who do not maintain full-time status may be administratively removed from University housing without a refund. Students removed during the semester may lose eligibility to reside in University housing for up to two (2) subsequent semesters.

Housing Contract

The Housing Agreement is legally binding for the full academic year unless otherwise approved. It covers fall and spring semesters, room and board charges, policy compliance obligations, and financial liability. Students are responsible for all applicable charges even if they choose not to occupy their assigned space.

Cancellation fee: $100.00. Breaking the housing contract during the academic year: $500.00 fine.

Assignment and Room Selection

Assignments are based on housing application completion date, enrollment status, financial clearance, and space availability. Priority is given to freshmen. All first-time freshmen are required to live on campus unless they reside within a 50-mile radius of the University. Housing applications must be received by April 30 (Fall) and October 30 (Spring).

The University does not guarantee a specific residence hall, specific roommate, or specific room type.

Check-In Procedures

Students must complete financial clearance; present a valid student ID; receive keys and access credentials; complete room inspection documentation; and sign occupancy verification forms.

Hours

• Monday through Friday: 8:00 a.m. to 6:00 p.m.
• Saturday and Sunday: 8:00 a.m. to 5:00 p.m.
• Early arrival fee: $30.00 per night

Room Condition Report

Students are responsible for reviewing and completing the Room Condition Report (RCR) at check-in. Failure to report pre-existing damages within 24 hours may result in billing at checkout.

Room Changes and Consolidation

Room changes are permitted only with written approval from Residence Life and Housing. Unauthorized room changes may result in a $150 fine, required relocation, and conduct action.

Students occupying rooms alone may be required to accept a roommate, move to another room, or pay a private room fee of $1,250 per semester if approved.

Guest and Visitation Policy

All guests must sign in at the front desk with a valid photo ID, be escorted by their host at all times, and sign out when departing. Hosts are responsible for the behavior and conduct of their guests and may be held accountable for any policy violations committed by their visitors.

Visitation Restrictions

Residents may have visitors only within the main lobby area of the residence hall. Visitors of the opposite sex are not permitted in student rooms, suites, hallways, stairwells, bathrooms, laundry rooms, or lounges beyond the designated lobby space. Any violation may result in disciplinary action for both the resident host and the guest.

Visitation Hours

• Sunday through Thursday: Visitation ends at 12:00 a.m.
• Friday and Saturday: Visitation ends at 2:00 a.m.

Unauthorized overnight guests are prohibited and may result in a $75 fine and additional conduct action.

Quiet Hours and Courtesy Expectations

Quiet Hours: Daily from 10:00 p.m. to 10:00 a.m. Students must immediately reduce noise upon request at any time.

Courtesy Hours: In effect 24 hours a day. Residents are expected to be considerate of others at all times regardless of official quiet hour periods.

Health and Safety

Residents must maintain living spaces in a safe and sanitary condition at all times. Prohibited conduct includes maintaining unsanitary conditions, obstructing exits, tampering with safety equipment, and possession of prohibited items.

Prohibited Items

The following items are prohibited in all residence halls. Students found in possession of prohibited items may be required to remove the item immediately and may be subject to fines, confiscation, and disciplinary action.

Cooking and Electrical Appliances: Air fryers, toaster ovens, hot plates, electric skillets, indoor grills, deep fryers, convection cookers, pressure cookers, Instant Pot-style appliances, and space heaters. Microwaves and mini-refrigerators are permitted only if they meet University specifications.

Fire Hazards: Candles, incense and incense burners, candle or wax warmers, open-flame items, halogen lamps, string lights, adhesive LED strip lights, lanterns using combustible fuel, peel-and-stick wallpaper, adhesive wall coverings, and Command strips or adhesive hooks that may remove paint or damage surfaces.

Structural Modifications: Waterbeds, cinder blocks, personally constructed loft kits, unapproved bed risers, furniture arrangements that obstruct exits or HVAC units, and removal of University furniture from assigned rooms are all prohibited.

Weapons and Dangerous Items: Firearms and ammunition; BB, pellet, and airsoft guns; archery equipment; knives with blades longer than 5.5 inches (except kitchen utensils in designated areas); explosives and fireworks; tasers and stun guns; illegal drugs and paraphernalia; unapproved pets and animals; hoverboards that do not meet safety standards.

Residence Life and Housing reserves the right to determine whether any additional item presents a safety concern and may prohibit items not specifically listed here. Staff may confiscate prohibited items or require their immediate removal from campus housing.

Fire Safety and Emergency Procedures

Students must evacuate immediately when alarms sound. If you discover a fire: pull the nearest alarm; get out immediately; notify Residence Life staff; call Campus Public Safety at (903) 927-3268.

When the alarm sounds: leave immediately via designated exits; close all doors behind you; walk - do not run; stand clear of the building until given clearance to re-enter. Do not attempt to fight the fire.

Prohibited behaviors include tampering with smoke detectors, pulling false alarms, covering detectors, and blocking exits. Sanctions may include a $500 fine, housing removal, student conduct referral, and criminal prosecution.

Security and Access Control

Students may not lend keys or IDs to others, prop open exterior doors, or allow unauthorized individuals to enter the building. Propping exterior doors is a serious safety violation.

• Lockout fee: $5.00 per occurrence
• Lost key: Students are billed for replacement and re-core costs

Maintenance and Facilities

Students should submit maintenance requests promptly through the designated portal. Emergency issues must be reported immediately to Residence Life staff. Emergencies include flooding, power outages, broken exterior doors, and non-functioning toilets when no alternative exists.

Housekeeping and Room Care

University custodial staff clean residence hall common areas and community bathrooms on a regular basis, typically daily during the academic year. Laundry facilities with washers, dryers, and ironing boards are available in each residence hall and are included in the housing rate.

Each resident is responsible for maintaining the cleanliness and sanitation of their assigned room or suite, including bedrooms, private and connecting bathrooms, vanity areas, and entryways. Residents must regularly remove trash, sweep and mop floors, clean sinks and bathrooms, wipe down surfaces, and properly store food.

Residence Life and Housing staff conduct periodic health and safety inspections. Students may be billed for excessive trash removal, pest treatment caused by neglect, deep cleaning, mold remediation, and property damage caused by unsanitary conditions. Failure to maintain an acceptable living environment may result in conduct action and associated charges.

Damage and Billing

Students are financially responsible for damage to assigned spaces, missing furniture, and excessive cleaning. When responsibility cannot be determined, charges may be assessed to all residents of the affected area.

Conduct Process and Sanctions

Residence Life staff may document policy violations and refer cases for action. Possible sanctions include warning, fine, restitution, educational assignment, probation, relocation, housing suspension, and housing dismissal.

Administrative Relocation and Removal

The University may relocate or remove a student when their behavior threatens safety, community welfare, or operational needs. Administrative actions may occur before conduct proceedings are completed.

Appeals Process

Students may appeal housing conduct decisions within five (5) business days of the written notification. Appeals must be submitted in writing to the Director of Residence Life and Housing and must be based on one of the following grounds: procedural error, new information not available at the time of the original decision, or an excessive sanction. Final appeals may be directed to the Dean of Student Services.

Break and Summer Housing

Residence halls may close during designated non-occupancy periods including Thanksgiving Break, Winter Break, Spring Break, summer, and other periods designated by the University. Students must vacate during these periods unless they have received written approval to remain on campus.

Thanksgiving Break: Residence halls must be vacated by 5:00 p.m. on the Wednesday prior to Thanksgiving and will remain closed until 10:00 a.m. on the first day of the Spring registration period. Wiley University is not responsible for the loss, theft, or damage of personal belongings left in the residence halls during closure periods.

Students who need housing during a closure period must submit a break housing application by the published deadline, receive written approval from Residence Life and Housing, and comply with all temporary housing instructions. Additional charges may apply. Summer housing is limited and generally available only to students in approved academic programs, internships, athletics, or University employment.

Medical and Accessibility Accommodations

Students seeking housing accommodations based on a documented disability or medical need must work through the designated accessibility office and submit appropriate documentation. Accommodation requests are not guaranteed until formally approved.

Service and Emotional Support Animals

Service animals and approved emotional support animals are permitted with prior written authorization through the appropriate University accommodation process. Owners are responsible for all aspects of care, supervision, cleaning, property damage, and behavioral control.

Missing Student Notification Policy

Students may confidentially designate an emergency contact for missing student notifications. If a student is believed to be missing for 24 hours, the University will notify the designated contact, a parent or guardian if the student is under 18 and not emancipated, and appropriate law enforcement.

Withdrawal, Suspension, and Contract Termination

Students who withdraw, are suspended, or are removed from housing must vacate within the timeframe specified by the University. Housing charges may continue as outlined in the contract.

Move-Out Procedures

Students are required to check out of their assigned residence hall room within twenty-four (24) hours after their last final examination, unless they are graduating, participating in commencement activities, or have received written approval from Residence Life and Housing to remain on campus.

Students must: remove all personal belongings; clean the room and adjoining bathroom areas; complete the official checkout process with Residence Life staff; return all room keys and University-issued access devices; and provide a forwarding address for mail and billing purposes.

An illegal checkout occurs when a student vacates housing without completing the official checkout process. This includes failure to clean the room, failure to return keys, failure to complete checkout paperwork, and leaving without meeting with Residence Life staff. Illegal checkout fine: $25.00 to $100.00, plus any applicable cleaning, damage, and key replacement charges.

Fee Schedule

Off-Campus Housing

All students until their junior year who are enrolled as full time students in on-campus academic programs, except those within a 50-mile radius, are required to live on campus. The residence requirement applies to upperclassmen on a space-available basis. Students meeting the following criteria may apply for off-campus housing:

• Completed over 60 semester hours (including 24 at Wiley University); cumulative GPA of 2.75 or higher; FAFSA on file; no carry-over balance; no systemic disciplinary history; participation in at least 3 campus-sponsored events
• Automatic Eligibility: Age 27+; grad, in online programs, married or head of household, fifth-year seniors

The following materials are included as official supplementary resources to the Wiley University Student Handbook. These documents are referenced throughout the handbook and are provided here for student access and institutional reference. The appendices include student forms, legal policies, health and safety protocols, and housing resources. The Expression of Intent (Form D) is a written submission process, not a pre-printed form. The full Title IX and Sexual Misconduct Policy - including the complete grievance process, hearing procedures, and appeal rights - is included in the Title IX and Sexual Misconduct section of this handbook. Accessibility and Accommodation Services forms are included as Form M. The full Academic Grievance and Disputed Grade Policy is included as Form N.

Form A: FERPA and Parent Communication at Wiley University

Wiley University complies fully with the Family Educational Rights and Privacy Act (FERPA) of 1974. FERPA grants students the right to inspect and review their educational records, request corrections to inaccurate information, and control the disclosure of their records to third parties. Upon reaching the age of 18 or enrolling in an institution of higher education, students become the primary owners of their educational records.

What Parents Can Know with Student Consent

When a student provides written consent (a FERPA waiver) allowing the University to share their educational records - including conduct information - parents may receive certain details about their student's case. However, Wiley University maintains clear parameters and boundaries to ensure that students remain responsible for their own conduct processes and self-advocacy. With a valid FERPA waiver on file, parents may be informed of:

• Case-Specific Conduct Details: The nature of the violation, investigation outcomes, and sanctions
• Academic Standing and Disciplinary Impact: If conduct violations affect academic status, such as suspension
• Appeal Processes: Eligibility and timelines for appeals
• Financial Implications of Sanctions: If disciplinary actions result in fines, housing loss, or tuition changes

Establishing Boundaries for Parent Communication

Even with a FERPA waiver on file, Wiley University encourages student-led communication and limits direct parent involvement to ensure students take ownership of their education and personal development. The following guidelines govern parent communication:

• Parents may request case updates but should not serve as the primary contact - all official communications must go through the student
• Parents will not receive direct copies of conduct notices
• Parents cannot attend disciplinary meetings or hearings unless explicitly permitted by policy
• University officials will share FERPA-allowed information but will not engage in discussions that bypass the student
• Parents cannot negotiate sanctions, appeal decisions, or intervene in the conduct process
• A single point of contact will be designated for parent inquiries to maintain consistency
• Even with FERPA consent, the University prioritizes student engagement and autonomy throughout the process

Encouraging Student Independence

At Wiley University, we believe students should navigate their own conduct and academic challenges to develop independence and responsibility. Parents can best support their students by encouraging open communication with University officials; helping their student prepare for discussions and decisions rather than taking over; and respecting University policies and student privacy.

Form C: Student Travel Agreement

All students participating in official University travel must complete and sign the Student Travel Agreement prior to departure. The fillable PDF form is available at the link below.

Download Form C: Student Travel Agreement (Fillable PDF)

This form must be completed and submitted each time a student travels for participation in a University-sponsored activity. The completed and signed form must be submitted to the advisor or trip leader. The advisor or trip leader is responsible for submitting forms for all student participants via email to the Dean of Student Engagement prior to departure.

Form D: Expression of Intent

The Expression of Intent is not a pre-printed form. Students or organizations seeking to host a large-scale or amplified expressive activity on campus must submit a written statement to the Office of the President at least 14 business days in advance. The written submission must include the date, time, and location of the activity; the expected number of participants; a description of the planned activity; crowd management considerations; any amplification equipment requested; and the name and contact information of the primary organizer. For guidance on what to include, contact the Office of the Dean of Students at (903) 927-3334.