When coming back to campus, students, faculty, and staff must adhere to an initial COVID-19 testing and on-campus screening process, daily COVID-19 screening, and ongoing precautions for campus-wide safety. The operational procedures detailed below include health and safety guidelines suggested by the Center for Disease Control (CDC) that will ensure the resumption of safe operations for the 2020-2021 academic year. As circumstances related to the COVID-19 virus change, Wiley College’s health and safety policies will be updated and communicated to the entire campus community.
Residential Area Check-In
For initial check-in for on-campus housing, students must go to the designated check-in station located in the parking lot of Thirkield Hall. Students will be assigned staggered arrival times for check-in and be required to pass a screening administered by the Department of Student Health Counseling and Wellness to be cleared for stay on campus. After the initial screening, the students’ health records will be updated indicating a (-) or (+) COVID-19 initial test.
Students will be required to obtain and show evidence of a (-) COVID-19 test taken within 24-48 hours before entry to their assigned residence hall on campus. Locating a COVID-19 testing facility before campus entry is the students’ responsibility. However, all students have access to E-medicine Telehealth Services, which includes COVID-19 testing. Students who use E-medicine COVID-19 testing should email results to the Director of Health Services (firstname.lastname@example.org).
COVID-19 Assessment at Check-In
Forms and Protective Personal Equipment (PPE)
Students who successfully show proof of a (-) COVID-19 Test and who pass the initial on-campus COVID-19 Screening will be asked to sign a housing acknowledgment (See APPENDIX A) and provided a PPE care packet, inclusive of 3 cloth masks and 2 personal thermometers. Safety supplies will be used for daily safety checks referenced below.
Faculty and staff will be given masks during their initial return to campus and are then responsible for maintaining ongoing protective gear that adheres to the CDC guidelines as listed HERE.
For On-Campus Students
To complete the daily symptom check process, students that live on campus are required to utilize the Wiley College COVID-19 Self-Checker found HERE. The process is complete after a student takes their temperature using the thermometer provided in their initial PPE care packet
After each student receives clearance as indicated by the self-checker, they can proceed to their respective class(es). Proof of completed self-check-in is required for entry into each building.
A Student Health, Counseling and Wellness representative will report clearance information to the Vice President of Student Affairs daily. Those with temperatures exceeding 100.0 F or answering yes to any of the questions will be required to return to their residence hall immediately following and contact the Director of Health Services for evaluation.
Employees and Off-campus Students
Prior to arriving on campus and before reporting to their respective office or class, each employee and student who lives off-campus will be required to complete the Wiley College COVID-19 Symptoms checker online found HERE.
All campus guests (alumni, friends, vendors, prospective students, and their families, etc.) will be required to wear masks during their campus visit. If visitors do not have a mask, they should be asked to leave the buildings. Campus guests are also required to have COVID-19 screening done at the designated checkpoint located at the Security Booth nearest the Julius S. Scott, Sr. Chapel prior to being allowed on campus. Notification signage will be posted on the entry doorway to each building. Campus Security will also be monitoring visitors and personnel to ensure compliance.
Considerations for All
Travel off-campus is considered appropriate only when essential (off-campus jobs, recruitment, etc.). It is highly recommended that students ALWAYS keep PPE on while away from campus. Upon returning to campus, students must take the necessary hygiene precautions and continue to follow the operational protocols listed below.
If at any point throughout the day a student or employee begins to experience symptoms, the student should immediately alert the Director of Health Services or visit their primary care physician.
Quick tips when using COVID-19 symptom self-checker:
- A normal temperature range is between 96-99◦ F.
- If the result is less than 96◦ F, recheck the temperature.
- If the result is equal to or greater than 100◦ F and respiratory symptoms are present, employees or students must proceed home and contact their primary care physician for consultation.
Safety Protocol for (+) COVID-19 Test
In order to maximize the safety of the Wiley College community, everyone who participates in any on-campus, in-person activity must follow the steps outlined below if they have received a positive (+) COVID-19 test result or have been in close contact (6 ft. or closer for 15 min. or longer).
Isolation Procedure for Students
Jackson Hall is the predetermined, designated building that will be utilized for students that require isolation or quarantine if found positive for COVID-19 and cannot safely return home. Students will be in single occupancy rooms during isolation. Students that are COVID-19 (+) may have to quarantine with other COVID-19 (+) students until the illness resolves. Students must remain in their rooms (showers, meals, etc.) during the 14-day quarantine period. The Director of Health Services will monitor quarantined students daily while on campus.
COVID-19 symptom screening is required at the entrance of Jackson Hall for essential staff i.e. Director of Health Services, meal delivery staff, or housekeeping staff to use prior to entering living areas. No other visitors will be allowed. Preferably, the same staff should perform these duties daily to reduce the number of people in contact with quarantine students thus reducing the spread of COVID-19. Staff will be required to don PPE equipment (mask, gown, and gloves) when performing duties while in the building.
Student meals can be packaged and delivered by staff donning the appropriate PPE (mask, gown, gloves) and left at the student door. A table will be placed outside the student door for meal delivery. All trash and laundry should be maintained in the student’s room. Bio-hazard trash bin/bags will be provided for use in rooms.
Students quarantined or isolated can use Zoom or other technology to continue homework assignments or interact with faculty/staff. Students will also be able to access telehealth services while in quarantine or isolation if symptoms worsen.
Isolation Procedure for Employees
By avoiding contact with other people during the isolation period, employees help prevent disease spread to others in your home and your community. If you are required to return home for isolation, please go directly home and stay in until symptoms of the illness resolve.
- Monitor symptoms as directed by the Director of Health Services or your primary care provider. Immediately contact your primary care provider if symptoms worsen.
- Do not leave home unless you are seeking medical attention.
- Limit contact to only your household members, but maintain social distancing, wear a mask, and use good handwashing. Where possible, use a separate part of the house and separate bathroom to minimize contact.
- Avoid contaminating common surfaces. Disinfect areas regularly to avoid contamination.
- Have groceries and supplies delivered to your home if available and left by the door.
Ongoing Prevention Strategies
Students and staff have a shared responsibility in preventing the spread of COVID-19 on campus and in the community.
As part of ongoing precautions in monitoring for the COVID-19 virus, the Student Health, Counseling, and Wellness Department will be providing telehealth services. Students and staff will be able to access services with a provider via tele-video directly from a phone or computer. COVID-19 testing can be done at a minimal cost or billed to insurance. Results will be received in most cases, within 24 hours.
Students and staff should follow the following guidelines set by the CDC and WHO to prevent infection and to slow transmission of COVID-19:
- Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.
- Maintain at least 6 ft. distance between you and other people.
- Wear a mask in public places
- Avoid touching your face.
- Cover your mouth and nose when coughing or sneezing.
- Stay home if you feel unwell.
- Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
- Refrain from smoking and other activities that weaken the lungs.
- Practice physical distancing by avoiding unnecessary travel and staying away from large groups of people.
Campus Closure Procedures
Suppose the number of on-campus reported COVID-19 cases rise above 3% of the full-time on-campus student population. In that case, Wiley College reserves the right to close the campus to prevent the widespread of COVID-19 related illnesses. The Executive Cabinet, in consultation with the Associate Vice President for Student Health, Counseling and Wellness, and the Director of Health Services, will actively monitor the on-campus COVID-19 related illnesses through reporting and contact tracing. In the event that COVID-19 related illnesses occur at the highest rate, Wiley will move to close the campus. Campus closure may include but not be limited to a temporary 2-week stay in place order with online courses to allow for a quarantine period or the physical closure of campus with online courses. If the campus closes temporarily for 2-weeks, campus representatives will deliver meals to the dormitories. If the campus physically closes, all students must depart campus housing within 3 to 5 days and courses will resume online for the remainder of the semester. During this 3 to 5 day period, campus dining will only grab and go options twice a day (brunch and dinner). Wiley will provide moving assistance on a first-come, first-served basis. Residence Life will not provide storage assistance to students. Once students are no longer on campus, faculty, and staff will resume work from home duties until further notice. Wiley College will also follow all health directives from federal, state, and local government and health authorities.