The following is a summary of resources and protocols to ensure students will have access to academic services through a hybrid mode of instruction. Wiley College will move to a full online only mode of instructional format if there’s a COVID-19 outbreak on campus.
The Academic Calendar has been updated as follows:
- Classes will begin on Monday, January 11, 2021.
- There will be no spring break (March 29th to April 1st).
- Residential life check-in will occur on Saturday, January 9th and Sunday, January 10th.
- Students will depart campus on April 17th and 18th. The last week of classes, April 19th through 23rd , will be held virtually. Finals will be held virtually on April 27th through April 30th.
- Graduation will be held on May 1, 2021.
The registration process will be automated. Students will click on the following link to complete the enrollment process for Spring 2021 https://wileycollege.wufoo.com/forms/z1ptq6rt10crj95/. Although registration will be available virtually, key registration personnel will be available for document submission during move-in. If students have any questions, or need any assistance completing the form, they may contact the Office of the Registrar at 903-927-3328 or firstname.lastname@example.org.
Instructional delivery – Online instruction will prevent close social contact by decreasing mobility in educational buildings. All courses will be facilitated by faculty and adjunct instructors through Canvas https://wileyc.instructure.com/login/canvas/Big Blue Button and Vonage. Faculty will utilize their classroom setting to conduct instruction. All courses will follow the MWF or TH format and will be instructed at the designated time as listed on the spring 2021 schedule.
Syllabi, textbooks, and attendance will be managed through our learning management system, Canvas. Moving all student learning to this platform allows for greater internal controls and improved operational effectiveness. Labs will be offered through Labster which allows for students enrolled in Biology and other science courses to have a virtual lab experience. If students have any questions, or need any assistance, they may contact the Office of Extended Education at 903-742-4923 or email@example.com. Students can also click on the following link https://www.wileyc.edu/extended-education/.
Testing Services will be conduct in the Office of Institutional Research upon evaluation. If students have any questions, or need any assistance, they may contact the Office of Institutional Support at (903) 923-2464 or firstname.lastname@example.org.
Students will have access to books in Canvas through Cengage Unlimited on the first day of instruction. Mr. Reed will work with faculty to setup eBooks through professional development training. If students have any questions, or need any assistance, they may contact the Office of Extended Education at 903-742-4923 or email@example.com. Students can also click on the following link https://www.wileyc.edu/extended-education/.
Faculty will provide forms of student support services (advising and early alert, etc.) through virtual and teleconference modalities (Canvas and Vonage). Additionally, faculty will utilize the Maxient system as an early alert program to proactively support students’ academic and attendance matters. Students may contact faculty via phone or email during virtual office hours which can located on the syllabus and the announcement section in canvas. If students have any questions, or need any assistance, they may contact the Office of Academic Affairs at 903.927.1620 or firstname.lastname@example.org.
The Student Success Center will provide forms of Student Support Services (advising, tutoring, student success workshops, career coaching, early alert, etc.) through virtual and teleconference modalities (Canvas and Vonage). The Center will also utilize the Maxient system as an early alert program to proactively support students’ academic and attendance matters. If students have any questions, or need any assistance, they may contact the Office of Student Achievement and Retention at 903.927.3351 or email@example.com.
Students can click the following link to gain access to all online library resources https://www.wileyc.edu/library/. If students have any questions, or need any assistance, they may contact the Library at (903) 927-3275 or firstname.lastname@example.org.
Business and Finance
Registration/Student Financial Information
In order to access Student Financial information, the student will need to visit and sign into their respective “My Wiley” portal and click on the “finances tab” and look for “my account information”. There a student will be able to view their Account Balance, Course and Fee Statement and the Go to Cashnet icon. While on the finances tab a student will also be able to view Financial Aid Awards and Financial Aid Announcements.
To establish a payment plan, please click the “go to Cashnet” icon and create your payment plan. If students have any questions, or need any assistance establishing a payment plan or obtaining the required Business Office clearance, they may contact the Office of Student Accounts at 903-927-3210 or email@example.com.
If students have any questions, or need any assistance completing the FAFSA form or obtaining the required Financial Aid Office clearance, they are encouraged to take advantage of the Financial Aid Virtual Computer Lab during scheduled lab hours, and/or contact the following individuals within the Office of Financial Aid.
Although registration will be available virtually, key registration personnel will be available for document submission during move-in day.
Mail will be delivered to designated offices and picked up once daily between the hours of 3:30 pm – 5:00 pm. During the identified times, the delivery person will pick up a mail bin and drop off a mail bin with minimal to no contact. A consistent route will be utilized that will start at the Beckley Building as soon as the last Federal Express Delivery is received. Three building designees will be identified that will serve as building liaisons. Liaisons will assist the mail room staff, giving the delivery person the ability to call a liaison to ensure that all mail that needs to be picked up is ready and available at the designated pickup location. All outgoing mail will be dropped off the following morning while picking up the mail from the post office. Any mail that is not ready for pickup at the designated time, that cannot wait another day, will need to be delivered to the mail room or the post office. If there are questions, concerns or special needs the mail room team can be reached by phone, (903) 923-1603 (O), (903) 503-3344 (C) or email, firstname.lastname@example.org.
Building and Delivery Times
Beckley – 3:30 pm
King Administration – 3:40 pm
Smith Nooks – 3:50 pm
Student Union Building – 4:00 pm
Library – 4:15 pm
Thirkield Hall – 4:30 pm
Baker Science – 4:40 pm
Chapel – 4:50 pm
All times are subject to change with the understanding that the delivery person will call building liaisons prior to departing and again while on the route if there are any schedule changes. Students will be able to pick up their mail from 10:00am to 2:00pm.
In addition to the existing day to day operations, a member of the Facilities department will spray predetermined high traffic areas every morning and sanitize any area(s) deemed to be high risk by a member of the Wiley College Health and Wellness community when needed. All other areas will be cleaned and maintained based upon the predetermined schedule.
Campus dining schedule procedures are being finalized with Sodexo.
Student Affairs and Enrollment Management
The following measures will be implemented to prevent negative impact of student engagement and development based on based on online mode of learning and limited social distancing.
The student code of conduct will be updated to reflect consequences if campus-wide safety principles are not being following.
Build an on-campus and online community to promote social distancing within student life, career services, health and wellness, etc. by the following methods:
- Continue student engagement program and activities on online platforms.
- New student orientation will be held virtually.
The following precautions will be implemented for small gatherings and events only based on CDC guidelines (all large gatherings will be prohibited):
- All small gatherings must employ social distancing.
- The Student Union will reevaluate meeting spaces to consider spatial distancing and will provide opportunities for streaming meetings and programs.
- Anyone hosting a small event, including student organizations, must sign a document agreeing they understand social distancing mandates and other safety measures.
- Departments will utilize larger spaces for events if it allows for greater social distancing.
- Reconfigure large events that do not lend themselves to virtual conditions to span a longer period of time and stagger entrance into events. Such as time slots by alphabet or large events could take place across several days, rather than one.
- Depending on the size of events/meetings, alternate participants being in person or virtual.
- Adequate cleaning and sanitizing of areas will be provided according to maintenance schedule.
- The College will provide personal protection equipment to all participants during student events.
Residence Life Move-In Day
- Check-in procedures will be done by last-name, dormitory assignment and appointment only. Only 2 parents/guests will be allowed to accompany each student. Detailed information will be disseminated at a later date.
- All students who reside on-campus will be given a COVID-19 prevention kit. Prevention kits will also be available to commuter students.
- Move in day logistics will be sent to all students who submit an application for a dormitory assignment.
- All health screenings will occur while students/parents are in their cars. After initial screening, students will be directed toward their dorm. See health and wellness section for more details. Although registration will be available virtually, key registration personnel will be available for document submission and payment during move-in day.
Residence Life Updates
- Reserve your dorm room today. Residence Life Applications are due November 19, 2020. Click Here to apply.
- Single occupancy rooms only to limit the spread of the disease.
- Update existing housing policy waiver to include COVID-19 like illnesses ensuring students are aware of liability and responsibility if they do not follow CDC guidelines to prevent the spread of the disease.
- Residence Life custodial staff will continue to disinfect surfaces in public areas of the residence halls twice a day, including but not limited to handrails, doorknobs, stair rails, elevator buttons, water fountains, floor/wing community bathrooms, hand dryers, toilet paper dispensers, paper towel dispensers, soap dispensers, toilet stall doors, lobby/front desk countertops, public office trashcans, tabletops, and study rooms.
- Emphasis will continue to be stressed to residents that washing hands, social distancing, and other recommended strategies from the CDC as the most effective ways to prevent the spread of germs.
- Safety practices are being reviewed and trainings are being planned for staff on appropriate health protocols to adjust move-in, front-desk customer services, and on-call emergency response.
- The College will provide personal protection equipment to all residential life staff.
- Isolation areas for those who may exhibit symptoms or become ill with COVID-19. See health and wellness section for more details.
- Non-resident visitation will be not allowed during the Spring 2021 semester.
Health and Wellness
- Medical supplies and personal protective equipment will be monitored and ordered accordingly.
- Implement virtual telehealth third-party services to support hybrid mode of learning.
- Provide virtual training for all faculty, staff and students involving the following content: overview of COVID-19, prevention and control measures, social distancing, cleaning and disinfecting, transmission, proper use of PPE, actions to take if sick, etc.
- Increase health and wellness communications to all faculty, staff and students.
- All details regarding screenings, monitoring, isolation and campus closure procedures are attached.
No athletic events will be held.
Chapel and all spiritual support activities will be held virtually.
All institutional advancement activities will be held virtually.